Introduction
Microsoft Word 2016 is the latest version of the popular word processing software that is part of the Microsoft Office suite. It allows you to create, edit, format, and share documents with ease. Whether you need to write a report, a resume, a letter, or a blog post, MS Word 2016 can help you produce professional-looking documents in no time.
There are several ways to get MS Word 2016 on your computer. You can buy it as a standalone product or as part of the Microsoft Office 2016 or Microsoft 365 packages. You can also download it from the official Microsoft website or from other online sources. However, before you download or install MS Word 2016, you need to make sure that your computer meets the minimum system requirements for running the program.
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Features of MS Word 2016
MS Word 2016 has many features that make it a powerful and versatile word processor. Some of these features are new or improved from previous versions of MS Word, while others are familiar but still useful. Here are some of the main features of MS Word 2016 that you should know about:
The Ribbon and the Tell Me Tool
The Ribbon is the toolbar that appears at the top of the MS Word window. It contains various tabs that group related commands and functions. For example, the Home tab has commands for formatting text, the Insert tab has commands for adding objects like tables and pictures, and the Review tab has commands for checking spelling and grammar.
The Ribbon is customizable, which means you can add or remove commands according to your preferences. You can also collapse or expand the Ribbon by clicking on the arrow button at the lower-right corner of the Ribbon.
The Tell Me Tool is a new feature in MS Word 2016 that helps you find what you need quickly. It is located at the right end of the Ribbon. It looks like a light bulb with a question mark inside it. You can type in a word or a phrase related to what you want to do in MS Word 2016, and it will show you relevant commands or options. For example, if you type in "insert table", it will show you how to insert a table in your document.
Collaborative Editing and Cloud Storage
MS Word 2016 allows you to work with other people on the same document in real time. You can share your document with others via email or by using cloud services like OneDrive or SharePoint. You can also co-author your document with others by using the Share button on the Ribbon. You can see who is working on your document and where they are making changes. You can also chat with them using Skype for Business or leave comments for them using the Comments Function on the Ribbon. You can also compare different versions of your document using the History button on the Ribbon.
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Smart Lookup and Researcher
Smart Lookup is a feature in MS Word 2016 that helps you find information about a word or a phrase in your document. You can access it by right-clicking on the word or phrase and selecting Smart Lookup from the menu. It will open a sidebar that shows you definitions, synonyms, images, web results, and related topics from Bing. You can also use Smart Lookup to insert citations or links to your document.
Researcher is a new feature in MS Word 2016 that helps you find and cite reliable sources for your research paper. You can access it by clicking on the References tab on the Ribbon and then clicking on the Researcher button. It will open a sidebar that allows you to search for topics, books, journals, websites, and other sources from Bing. You can also use Researcher to add citations and bibliographies to your document.
Accessibility Checker and Design Ideas
Accessibility Checker is a feature in MS Word 2016 that helps you make your document more accessible to people with disabilities. You can access it by clicking on the File tab on the Ribbon and then clicking on Check for Issues and then Check Accessibility. It will open a sidebar that shows you potential issues and suggestions for improving your document's accessibility. For example, it will tell you if your document has insufficient contrast, missing alt text, or unclear headings.
Design Ideas is a new feature in MS Word 2016 that helps you make your document more visually appealing. You can access it by clicking on the Design tab on the Ribbon and then clicking on the Design Ideas button. It will open a sidebar that shows you different layouts, colors, fonts, and graphics for your document. You can choose the one that suits your purpose and style.
Tables, Charts, Pictures, Shapes, and Text Boxes
MS Word 2016 allows you to insert various objects into your document to enhance its content and appearance. You can insert tables, charts, pictures, shapes, and text boxes using the commands on the Insert tab on the Ribbon. You can also format and edit these objects using the commands on the Format tab on the Ribbon.
Tables are useful for organizing data in rows and columns. You can create a table by selecting the number of rows and columns from the Table button on the Insert tab. You can also convert text into a table or vice versa using the Convert Text to Table or Convert Table to Text buttons on the Layout tab.
Charts are useful for presenting data in graphical form. You can create a chart by selecting the type of chart from the Chart button on the Insert tab. You can also edit the data and the design of the chart using the commands on the Chart Tools tabs.
Pictures are useful for adding visual interest to your document. You can insert a picture from your computer or from online sources using the Pictures or Online Pictures buttons on the Insert tab. You can also edit the picture using the commands on the Picture Tools tab.
Shapes are useful for drawing simple geometric figures or symbols in your document. You can insert a shape from the Shapes button on the Insert tab. You can also edit the shape using the commands on the Drawing Tools tab.
Text boxes are useful for adding text that is separate from the main text in your document. You can insert a text box from the Text Box button on the Insert tab. You can also edit the text box using the commands on the Text Box Tools tab.
Styles, Themes, and Templates
MS Word 2016 allows you to apply consistent formatting to your document using styles, themes, and templates. You can access these features using the commands on the Home and Design tabs on the Ribbon.
Styles are predefined sets of formatting options that you can apply to your text or paragraphs. You can choose from the built-in styles or create your own custom styles using the Styles button on the Home tab. You can also modify or delete existing styles using the same button.
Themes are predefined sets of colors, fonts, and effects that you can apply to your entire document. You can choose from the built-in themes or create your own custom themes using the Themes button on the Design tab. You can also modify or delete existing themes using the same button.
Templates are predefined documents that have a specific layout, content, and formatting. You can use templates to create documents that have a common purpose or structure, such as resumes, letters, or invoices. You can choose from the built-in templates or download more templates from online sources using the New button on the File tab. You can also create your own custom templates using the Save As button on the same tab.
Track Changes, Comments, and Mail Merge
MS Word 2016 allows you to review and revise your document using track changes, comments, and mail merge. You can access these features using the commands on the Review and Mailings tabs on the Ribbon.
Track Changes is a feature that records every change that you or others make to your document. You can turn it on or off using the Track Changes button on the Review tab. You can also accept or reject changes, or compare different versions of your document using the commands on the same tab.
Comments are notes that you or others can add to your document to provide feedback or suggestions. You can insert, edit, delete, or reply to comments using the New Comment button on the Review tab. You can also show or hide comments, or mark them as done using the commands on the same tab.
Mail Merge is a feature that allows you to create personalized letters, envelopes, labels, or emails for multiple recipients using a single document and a data source. You can start a mail merge using the Start Mail Merge button on the Mailings tab. You can also select recipients, write your document, preview results, and finish your mail merge using the commands on the same tab.
System Requirements for MS Word 2016
Before you download or install MS Word 2016, you need to make sure that your computer meets the minimum system requirements for running the program. Here are the system requirements for MS Word 2016:
Hardware Requirements
ComponentRequirement
Processor1 GHz or faster x86-bit or x64-bit processor with SSE2 instruction set
Memory2 GB RAM (32-bit); 4 GB RAM (64-bit)
Hard disk3 GB of available disk space
Display1024 x 768 screen resolution
GraphicsGraphics hardware acceleration requires DirectX 9 or later, with WDDM 2.0 or higher for Windows 10 (or WDDM 1.3 or higher for Windows 10 Fall Creators Update).
Operating systemWindows 10, Windows 8.1, Windows 8, Windows 7 Service Pack 1, Windows Server 2016, Windows Server 2012 R2, Windows Server 2012, or Windows Server 2008 R2
BrowserThe current version of Microsoft Edge, Internet Explorer, Chrome, Firefox, or Safari.
.NET version.NET 3.5 required. Some features may require .NET 4.0, 4.5, or 4.6 CLR to also be installed.
OtherA touch-enabled device is required to use any multi-touch functionality. But all features and functionality are always available by using a keyboard, into your computer and restart it.
Boot from the DVD or USB flash drive and follow the instructions on the screen to complete the installation.
Enter your product key when prompted and activate your copy of MS Word 2016.
Activating MS Word 2016
After you have installed MS Word 2016, you need to activate it to use all its features and functions. You can activate MS Word 2016 with a product key or without a product key. Here are the steps to follow:
How to Activate MS Office 2016 with a Product Key
If you have a valid product key for MS Office 2016, you can activate it using the following steps:
Open MS Word 2016 and click on the File tab on the Ribbon.
Click on Account and then click on Change Product Key.
Enter your product key and click on Continue.
Follow the instructions on the screen to complete the activation.
How to Activate MS Office 2016 without a Product Key
If you do not have a valid product key for MS Office 2016, you can activate it using a third-party software or a script. However, this method is not recommended as it may violate the terms and conditions of Microsoft and expose your computer to security risks. Use it at your own risk and discretion.
To activate MS Office 2016 without a product key using a third-party software, follow these steps:
Download a reliable activator software, such as .
Run the activator software and click on the red button.
Wait for the activation process to finish and restart your computer.
To activate MS Office 2016 without a product key using a script, follow these steps:
Create a new text document on your desktop and paste the following code: @echo off title Activate Microsoft Office 2016 ALL versions for FREE!&cls&echo ============================================================================&echo #Project: Activating Microsoft software products for FREE without software&echo ============================================================================&echo.&echo #Supported products:&echo - Microsoft Office Standard 2016&echo - Microsoft Office Professional Plus 2016&echo.&echo.&(if exist "%ProgramFiles%\Microsoft Office\Office16\ospp.vbs" cd /d "%ProgramFiles%\Microsoft Office\Office16")&(if exist "%ProgramFiles(x86)%\Microsoft Office\Office16\ospp.vbs" cd /d "%ProgramFiles(x86)%\Microsoft Office\Office16")&(for /f %%x in ('dir /b ..\root\Licenses16\proplusvl_kms*.xrm-ms') do cscript ospp.vbs /inslic:"..\root\Licenses16\%%x" >nul)&(for /f %%x in ('dir /b ..\root\Licenses16\proplusvl_mak*.xrm-ms') do cscript ospp.vbs /inslic:"..\root\Licenses16\%%x" >nul)&echo.&echo ============================================================================&echo Activating your Office...&cscript //nologo ospp.vbs /setprt:1688 >nul&cscript //nologo ospp.vbs /unpkey:WFG99 >nul&cscript //nologo ospp.vbs /unpkey:DRTFM >nul&cscript //nologo ospp.vbs /unpkey:BTDRB >nul&cscript //nologo ospp.vbs /unpkey:CPQVG >nul&cscript //nologo ospp.vbs /inpkey:XQNVK-8JYDB-WJ9W3-YJ8YR-WFG99 >nul&set i=1 :server if %i%==1 set KMS_Sev=kms7.MSGuides.com if %i%==2 set KMS_Sev=kms8.MSGuides.com if %i%==3 set KMS_Sev=kms9.MSGuides.com if %i%==4 goto notsupported cscript //nologo ospp.vbs /sethst:%KMS_Sev% >nul&echo ============================================================================&echo.&echo. cscript //nologo ospp.vbs /act find /i "successful" && (echo.&echo ============================================================================&echo.&echo #My official blog: MSGuides.com&echo.&echo #How it works: bit.ly/kms-server&echo echo #Supported products: bit.ly/kms-products&echo.&echo.&echo ============================================================================&echo Activating your Office...&echo.&echo ============================================================================&choice /n /c YN /m "Would you like to visit my blog [Y,N]?" & if errorlevel 2 exit) (echo The connection to my KMS server failed! Trying to connect to another one... & echo Please wait... & echo. & echo. & set /a i+=1 & goto server) explorer " halt :notsupported echo.&echo ============================================================================&echo Sorry! Your version is not supported.&echo Please try installing the latest version here: bit.ly/odt2k16 :halt pause >nul
Save the text document as a batch file with the extension .cmd, such as activate.cmd.
Run the batch file as administrator and wait for the activation process to finish.
Tips and Tricks for Using MS Word 2016
Now that you have downloaded, installed, and activated MS Word 2016, you can start using it to create and edit documents. However, there are some tips and tricks that can help you use MS Word 2016 more efficiently and effectively. Here are some of them:
How to Use the Quick Access Toolbar and Keyboard Shortcuts
The Quick Access Toolbar is a small toolbar that appears at the top-left corner of the MS Word window. It contains some of the most frequently used commands, such as Save, Undo, Redo, and Print. You can customize the Quick Access Toolbar by adding or removing commands from it. You can also move it below the Ribbon or above the document area.
To customize the Quick Access Toolbar, follow these steps:
Click on the arrow button at the right end of the Quick Access Toolbar.
Select More Commands from the menu.
In the Customize the Quick Access Toolbar window, choose the commands that you want to add or remove from the left or right list.
Click on Add or Remove to move the commands between the lists.
Click on OK to save your changes.
Keyboard shortcuts are combinations of keys that you can press to perform certain commands or functions. They can save you time and effort by avoiding mouse clicks or menu navigation. MS Word 2016 has many keyboard shortcuts that you can use for various purposes. You can also create your own custom keyboard shortcuts using the Customize Keyboard dialog box.
To view a list of keyboard shortcuts in MS Word 2016, follow these steps:
Press F1 to open the Help window.
Type keyboard shortcuts in the search box and press Enter.
Select Keyboard shortcuts for Microsoft Word from the results.
Browse through the categories and subcategories of keyboard shortcuts.
To create your own custom keyboard shortcuts in MS Word 2016, follow these steps:
Click on the File tab on the Ribbon and then click on Options.
In the Word Options window, click on Customize Ribbon.
Click on Customize next to Keyboard shortcuts at the bottom of the window.
In the Customize Keyboard window, choose a category and a command from the left list.
Press a combination of keys in the Press new shortcut key box.
Click on Assign to assign the shortcut key to the command.
Click on Close to exit the window.
How to Customize the Ribbon and the Backstage View
The Ribbon and the Backstage View are two of the main components of the MS Word 2016 user interface. The Ribbon contains the tabs, groups, and commands that you use to perform various tasks in MS Word 2016. The Backstage View contains the options and settings that you use to manage your documents, such as saving, printing, sharing, and protecting them.
You can customize the Ribbon and the Backstage View by adding or removing tabs, groups, and commands from them. You can also rearrange or rename them according to your preferences. You can also export or import your customizations to other computers or devices.
To customize the Ribbon and the Backstage View, follow these steps:
Click on the File tab on the Ribbon and then click on Options.
In the Word Options window, click on Customize Ribbon.
In the Customize the Ribbon window, choose the tabs, groups, and commands that you want to add or remove from the left or right list.
Click on New Tab, New Group, Rename, or Remove to modify the tabs and groups.
Click on Add or Remove to move the commands between the lists.
Click on Import/Export to export or import your customizations.
Click on OK to save your changes.
How to Use the Find and Replace Function
The Find and Replace function is a feature in MS Word 2016 that helps you find and replace text in your document. You can use it to search for specific words, phrases, symbols, or formatting options. You can also use it to replace them with new text or formatting options. You can also use advanced options to refine your search or replace criteria.
To use the Find and Replace function in MS Word 2016, follow these steps:
Click on the Home tab on the Ribbon and then click on Find or Replace in the Editing group.
In the Find and Replace dialog box, enter the text that you want to find in the Find what box.
If you want to replace the text with new text, enter the new text in the Replace with box.
If you want to use advanced options, click on More and select the options that you want from the list.
Click on Find Next, Replace, Replace All, or Close to perform the action that you want.
How to Use Headers, Footers, Page Numbers, and Breaks
Headers, footers, page numbers, and breaks are features in MS Word 2016 that help you organize and format your document. Headers and footers are sections of text that appear at the top or bottom of each page in your document. Page numbers are numbers that indicate the order of pages in your document. Breaks are markers that separate different parts of your document, such as sections, columns, or pages.
To use headers, footers, page numbers, and breaks in MS Word 2016, follow these steps:
Click on the Insert tab on the Ribbon and then click on Header, Footer, Page Number, or Break in the Header & Footer group.
Select the option that you want from the menu. For example, if you want to insert a header, select a header style from the menu. You can also click on Edit Header or Edit Footer to customize the header or footer.
Enter the text that you want to appear in the header or footer. You can also insert other elements, such as date, time, file name, or document properties using the commands on the Header & Footer Tools tab.
If you want to change the header or footer for different parts of your document, use the commands on the Header & Footer Tools tab to insert section breaks, link or unlink headers and footers, or format them differently.
If you want to insert page numbers, select a page number style from the menu. You can also click on Format Page Numbers to customize the page number format.
If you want to insert breaks, select the type of break that you want from the menu. For example, if you want to insert a page break, select Page Break. You can also use keyboard shortcuts to insert breaks, such as Ctrl+Enter for a page break or Ctrl+Shift+Enter for a column break.
Conclusion
In this article, I have provided you with a brief overview of MS Word 2016, its features, system requirements, and how to download, install, and activate it. I have also given you some tips and tricks to make the most of this program. I hope you have found this article helpful and informative.
If you want to learn more about MS Word 2016, you can visit the official Microsoft website or check out some of the online tutorials and courses available on the Internet. You can also practice your skills by creating and editing your own documents using MS Word 2016. Remember, practice makes perfect!
Thank you for reading this article and happy writing!
FAQs
Here are some of the frequently asked questions about MS Word 2016:
Q: How do I update MS Word 2016?
A: You can update MS Word 2016 by clicking on the File tab on the Ribbon and then clicking on Account. Then, click on Update Options and select Update Now. You can also enable automatic updates by selecting Enable Updates from the same menu.
Q: How do I save MS Word 2016 documents as PDF files?
A: You can save MS Word 2016 documents as PDF files by clicking on the File tab on the Ribbon and then clicking on Save As. Then, select PDF from the Save as type drop-down list and click on Save.
Q: How do I password protect MS Word 2016 documents?
A: You can password protect MS Word 2016 documents by clicking on the File tab on the Ribbon and then clicking on Info. Then, click on Protect Document and select Encrypt with Password. Then, enter a password and click on OK.
Q: How do I recover unsaved MS Word 2016 documents?
A: You can recover unsaved MS Word 2016 documents by clicking on the File tab on the Ribbon and then clicking on Open. Then, click on Recent and select Recover Unsaved Documents from the bottom of the window. Then, browse through the list of unsaved documents and double-click on the one that you want to recover.
Q: How do I check grammar and spelling in MS Word 2016?
A: You can check grammar and spelling in MS Word 2016 by clicking on the Review tab on the Ribbon and then clicking on Spelling & Grammar. You can also use keyboard shortcuts to check grammar and spelling, such as F7 for spelling or Shift+F7 for grammar. 44f88ac181
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